meeting notes Listing

STATE OF TEXAS

CITY OF FAIRFIELD

Minutes of Regular Scheduled Meeting

Date:  July 8, 2014

Council Members Present: Kenneth Hughes; Jerry Don Sanders; David Steward; Mayor Roy W. Hill; Joe Kirgan

Council Members Absent: Randy Johnson

Staff Present: Jeff Looney; Jana Taylor

1. CALL TO ORDER; PRAYER AND PLEDGE

Mayor called meeting to order at 6:00pm.  A quorum was declared present.  Joe Kirgan gave invocation.  Kenneth Hughes led pledge to American Flag.  Jerry Don Sanders led pledge to Texas Flag.

Mayor introduced new councilmember David W. Steward.  

2. APPROVE MINUTES FROM THE JUNE 10, 2014 MEETING

Joe Kirgan made motion to approve minutes.  Kenneth Hughes seconded.  David Steward abstained.  Kenneth Hughes; Jerry Don Sanders and Joe Kirgan voted for.

3. APPROVE BILL REGISTER AS OF JUNE 30, 2014 AND OTHER RELATED REPORTS

Joe Kirgan made motion to approve bill register and other reports.  Kenneth Hughes seconded.  All voted for.

4. DEPARTMENT HEAD REPORTS

Mayor – Fireworks were spectacular; Work can be done on Hill Well in August; Soccer Association has completed bridge – dedication ceremony will take place.

5. DISCUSSION AND POSSIBLE ACTION ON REQUEST FOR DEVIATION FROM CITY OF FAIRFIELD POLICY TO NOT PROVIDE WATER AND OR SEWER OUTSIDE OF THE INCORPORATION LIMITS OF CITY OF FAIRFIELD TO BRENDA ROGERS

Jerry Don Sanders made motion to remove item from table.  David Steward seconded.  All voted for.

6. DISCUSSION AND POSSIBLE ACTION ON ENGINEERING SERVICES FROM HAYTER ENGINEERING, INC. FOR SPECIFIC PROJECT RELATIVE TO MIMS CREEK WASTEWATER TREATMENT PLANT SLUDGE DISPOSAL ONLY

Mike Tibbett, Hayter Engineering, Inc. came before council to introduce himself and explain the process that they will be using to remove the sludge.  After much discussion the proposal was discussed and a request from Mayor that a few changes be made.  The following changes were suggested: remove bid process – pg. 1; Compensation of Engineer – Basic Services – Design $10,000.00; Construction review $5,995.00; remove bid and award – pg. 3 Section 3.  July 8, 2014 Supplemental Letter will be Exhibit B.  Joe Kirgan made motion to approve Engineering Services with changes to proposal.  David Steward seconded.  All voted for.

7. DISCUSSION AND POSSIBE ACTION ON PEDDLERS PERMIT APPLICATION

Kenny Bulger has looked over and has no issues with permit application.  Kenneth Hughes made motion to remove item from table for further discussion.  Jerry Don Sanders seconded.  All voted form.

Mayor announced that Council would not go into Executive Session.

Joe Kirgan made motion to remove item from Executive Session and hold in Open Session.  Jerry Don Sanders seconded.  All voted for.

8. ACCEPT RESIGNATION LETTER FROM COMMUNITY DEVELOPMENT DIRECTOR – LIZ THORNTON

Kenneth Hughes made motion to accept resignation letter.  Jerry Don Sanders seconded.  All voted for.

9. ADJOURN

David Steward made motion to adjourn.  Joe Kirgan seconded.  All voted for.

Mayor, Roy W. Hill

ATTEST:

Jana L. Taylor, City Secretary

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