meeting notes Listing

STATE OF TEXAS

CITY OF FAIRFIELD

Minutes of Regular Scheduled Meeting

Date: June 10, 2014

Council Members Present: Kenneth Hughes; Jerry Don Sanders; Mayor Roy W. Hill; Randy Johnson; Joe Lee Kirgan

Council Members Absent: Linda York Fryer

Staff Present: Jeff Looney; Jana Taylor

1. CALL TO ORDER; PRAYER AND PLEDGE

Mayor called meeting to order at 6:00pm.  A quorum was declared present.  Spain Trask gave invocation.  Kenneth Hughes led pledge to American Flag.  Jerry Don Sanders led pledge to Texas Flag.

2. OFFICIAL STATEMENT OF ELECTED OFFICERS FOR MAYOR; PLACE I AND II.

• OATH OF OFFICE FOR MAYOR, ROY W. HILL; PLACE I, JOE LEE KIRGAN AND PLACE II, RANDY JOHNSON

City Secretary, Jana Taylor gave Official Statement and Oath of Office for Mayor Roy W. Hill.  Mayor Roy W. Hill gave Official Statement and Oath of Office for Randy Johnson and Joe Lee Kirgan

3. DISCUSSION AND POSSIBLE ACTION ON APPROVAL FOR DRAINAGE DITCH AND WATER TRIBUTARY WORK IN THE CITY OF FAIRFIELD

Irene & Greg Ralph came before the council to discuss their concerns about the drainage problems they are having behind their house and in the neighborhood as a whole.  Theresa Scott also shared her concerns.  After much discussion, Mayor asked that Jeff Looney get a list of all property owners in area – draft a letter to send with release from property owners to be on property; plat of Thousand Oaks; an elevation shoot of all houses & areas; an ordinance for debris and etc. for review. Mayor will schedule a Town Hall meeting for further discussion with property owners.  

Randy Johnson made motion to approve Jeff Looney compiling all information and moving forward with scheduling a Town Hall Meeting.  Kenny Hughes seconded.  All voted for. 

Mayor suggested that we continue cleaning drainage ditches in town – inform residents before proceeding.

4. DISCUSSION AND POSSIBLE ACTION ON APPROVAL FOR DRAINAGE WORK TO BE COMPLETED ON MAIN STREET AND THE CORNER OF COTTON STREET

After discussion and wanting more information Randy Johnson made motion to remove from table to make sure that all issues were addressed before proceeding.  Jerry Don Sanders seconded.  All voted for.

5. DISCUSSION AND POSSIBLE ACTION ON APPROVAL FOR AN EASEMENT ON SUNSET TO REPLACE A TWO INCH LINE FOR A SIX INCH WATER LOOP 

Kenneth Hughes made motion to remove item from table.  Randy Johnson seconded.  All voted for.

6. PRESENTATION BY JUSTIN BOUNDS ON FOLLOW-UP FROM THE REGIONAL SPORTING CLAY SHOOT HELD IN MARCH AT CANEY CREEK LODGE

Mayor talked with Justin and he is waiting on a few items to complete his report.  Kenneth Hughes made motion to remove from table.  Jerry Don Sanders seconded.  All voted for.

7. DISCUSSION AND POSSIBLE ACTION ON FREESTONE COUNTY FAIR AGREEMENT, 2014

Jerry Don Sanders made motion to approve 2014 Fair Agreement with amendment to add new metal covered pavilion under list of property (pg. 2 item #10).  Randy Johnson seconded.  All voted for.

8. DISCUSSION AND POSSIBLE ACTION ON AUTOMATED METER PILOT PROGRAM AND ALL MATTERS PERTAINING TO

Jerry Don Sanders made motion to remove item from table and asked that we set up a meeting for a presentation.  Kenneth Hughes seconded.  All voted for.

9. DISCUSSION AND POSSIBLE ACTION ON DRAFT PEDDLERS PERMIT APPLICATION

Randy Johnson made motion to remove item from table.  Jerry Don Sanders seconded.  All voted for.

10. DISCUSSION AND POSSIBLE ACTION TO APPROVE MAYOR AND CITY ADMINISTRATOR TO BEGIN WORK WITH ATTORNEY TO DEVELOP ANNEXATION PLAN DOCUMENTS FOR SUBMISSION TO CITY COUNCIL

Joe Kirgan made motion to approve Mayor and City Administrator to begin work with attorney on developing annexation documents to present to council.  Randy Johnson seconded.  All voted for.

11. INFORMATION TO PROVIDE ON SALES TAX AT MARKET DAYS

Jeff has sent information to attorney.

At 8:00pm Mayor announced that council was now in Executive Session

12. EXECUTIVE SESSION 

PERSONNEL MATTER – SECTION 551.074

• ACCEPT LETTER OF RESIGNATION FROM LINDA YORK FRYER, COUNCILMEMBER PLACE III AND ALL MATTERS PERTAINING TO

• ACCEPT LETTER OF RESIGNATION FROM WASTEWATER OPERATOR – JAMES JONES

• ACCEPT THE REQUEST TO HIRE JASON WILLIAM THARP AS A CITY OF FAIRFIELD POLICE OFFICER

ECONOMIC DEVELOPMENT – SECTION 551.087

At 9:11pm Mayor announced that council was back in Open Session

PERSONNEL MATTER – SECTION 551.074

• ACCEPT LETTER OF RESIGNATION FROM LINDA YORK FRYER, COUNCILMEMBER PLACE III AND ALL MATTERS PERTAINING TO

Randy Johnson made motion to accept resignation letter from Linda York Fryer.  Kenneth Hughes seconded.

Mayor asked that council consider appointing David W. Steward to complete term for Place III.  Jerry Don Sanders made motion to appoint David W. Steward.  Kenneth Hughes seconded.  All voted for.

• ACCEPT LETTER OF RESIGNATION FROM WASTEWATER OPERATOR – JAMES JONES

Jerry Don Sanders made motion to accept letter of resignation from James Jones.  Joe Kirgan seconded.  All voted for.

• ACCEPT THE REQUEST TO HIRE JASON WILLIAM THARP AS A CITY OF FAIRFIELD POLICE OFFICER

Kenneth Hughes made motion to hire Jason William Tharp effective May 8, 2014 at $17.00 an hour.  Joe Kirgan seconded.  All voted for.

ECONOMIC DEVELOPMENT – SECTION 551.087

Warren Davis, FIDC presented City with a donation of 5 acres of land located 

beside the Navarro College site and designate it for property to be used for a            

“park”.  Joe Kirgan made motion to accept the donation of deed.  Randy Johnson seconded.  All voted for.

13. APPROVE MINUTES FROM THE APRIL 8, 2014 MEETING

Joe Kirgan made motion to approve minutes.  Randy Johnson seconded.  All voted for.

14. APPROVE BILL REGISTER AS OF APRIL 30, 2014 AND MAY 31, 2014 AND OTHER RELATED REPORTS

Joe Kirgan made motion to approve bill register and all related reports.  Kenneth Hughes seconded.  All voted for.

15. MAYOR AND DEPARTMENT HEAD REPORTS

16. ADJOURN

Joe Kirgan made motion to adjourn.  Randy Johnson seconded.  All voted for.

Mayor, Roy W. Hill

ATTEST:

Jana L. Taylor, City Secretary

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