meeting notes Listing

STATE OF TEXAS

CITY OF FAIRFIELD

Minutes of Regular Scheduled Meeting

Date: March 11, 2014

Council Members Present: Kenneth Hughes; Jerry Don Sanders; Linda York Fryer; Mayor Roy W. Hill; Randy Johnson; Joe Lee Kirgan

Council Members Absent: None

Staff Present: Jeff Looney; Jana Taylor

1. CALL TO ORDER; PRAYER AND PLEDGE

Mayor called meeting to order at 6:00pm.  A quorum was declared present.  Joe Kirgan gave invocation.  Kenneth Hughes led the pledge to the American Flag.  Jerry Don Sanders led pledge to the Texas Flag.

2. APPROVE MINUTES FROM THE FEBRUARY 11, 2014 MEETING

Randy Johnson made motion to approve minutes.  Jerry Don Sanders seconded.  All voted for.

3. APPROVE BILL REGISTER AS OF FEBRUARY 28, 2014 AND OTHER RELATED REPORTS

Joe Kirgan made motion to approve bill register and other related reports.  Kenneth Hughes seconded.  All voted for.

4. MAYOR/DEPARTMENT HEAD REPORTS

Discussion was had regarding the TDCJ Well #2 – Clyde is in process of having it repaired – end of March. Cost will be approximately $6,000.00 – we are replacing the pump and bowl it instead of further repairs.

5. MAYOR/COUNCIL CANCELING BY ORDINANCE THE ELECTION FOR MAY 10, 2014 TO FILL MAYOR AND COUNCIL POSITIONS PLACE I AND PLACE II

Kenneth Hughes made motion to cancel by ordinance the May 10, 2014 City of Fairfield Election.  Jerry Don Sanders seconded.  All voted for.

6. DISCUSSION AND POSSIBLE ACTION ON PRESENTATION BY FRANK STEELE REGARDING THE 2012-2013 AUDIT

Frank Steele came before council to present the 2012-2013 Audit for the City of Fairfield.  Deficiency – Bank Reconciliation to the system – corrected.  After discussion and determination of an overall good audit Joe Kirgan made motion to approve 2012-2013 Audit.  Jerry Don Sanders seconded.  All voted for.

7. DISCUSSION AND POSSIBLE ACTION ON FAIRFIELD GIRLS SOFTBALL ASSOCIATION AGREEMENT, 2014

After discussion and change of the policy amount to $1,000,000.00 Randy Johnson made motion to approve Girls Softball Association Agreement, 2014.  Joe Kirgan seconded.  All voted for.

8. DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF A MOSQUITO FOGGER

Jeff Looney and Clyde Woods presented council with request to purchase a mosquito fogger from Clarke – cost $8,965.99.  After much discussion Joe Kirgan made motion to approve purchase.  Randy Johnson seconded.  All voted for.

9. DISCUSSION AND POSSIBLE ACTION ON PURCHASE OF A MISSLE EXCAVATOR FOR WATER TAPS

Jeff Looney and Clyde Woods presented council with request to purchase a missile excavator from Ditch Witch – cost $4,430.00 – this equipment will be used to make up to a 2” water or sewer line.  After much discussion Jerry Don Sanders made a motion to approve purchase subject to Randy Johnson; Jeff Looney and Clyde Woods watching a demonstration of equipment.  Kenneth Hughes seconded.  Kenneth Hughes; Jerry Don Sanders; Linda York and Randy Johnson voted for.  Joe Lee Kirgan opposed.  Motion carried.

At 6:50pm Mayor announced that council would now convene into Executive Session

10. EXECUTIVE SESSION 

• ECONOMIC DEVELOPMENT – SECTION 551.087

• PERSONNEL MATTERS – SECTION 551.074

ACCEPT RETIREMENT LETTER FROM FIDC PRESIDENT, DAVE ZUBER

ACCEPT RESIGNATION LETTER FROM JUDGE, ANN FARNSWORTH

At 8:00pm Mayor announced that council was back in Open Session

11. OPEN SESSION – DISCUSSION AND POSSIBLE ACTION FROM EXECUTIVE SESSION

• ECONOMIC DEVELOPMENT – SECTION 551.087

No action

• PERSONNEL MATTERS – SECTION 551.074

     ACCEPT RETIREMENT LETTER FROM FIDC PRESIDENT, DAVE ZUBER

  Joe Kirgan made motion to accept retirement letter from Dave Zuber -    

  Effective March 31, 2014.  Kenneth Hughes seconded.  All voted for.         

              

     ACCEPT RESIGNATION LETTER FROM JUDGE, ANN FARNSWORTH

  Randy Johnson made motion to accept retirement letter from Judge Ann  

  Farnsworth effective March 10, 2014.  Kenneth Hughes seconded.  All 

  voted for.

12. ADJOURN

Joe Kirgan made motion to adjourn.  Randy Johnson seconded.  All voted for.

Mayor Roy W. Hill

Attest:

Jana L. Taylor, City Secretary

gt logo

©2014 City of Fairfield, Texas. All rights reserved. Site Design by Four Story Creative