meeting notes Listing

STATE OF TEXAS

CITY OF FAIRFIELD

Minutes of Regular Scheduled Meeting

Date: January 14, 2014

Council Members Present: Kenneth Hughes; Jerry Don Sanders; Linda York Fryer; Mayor Roy W. Hill; Randy Johnson; Joe Kirgan

Council Members Absent: None

Staff Present: Jeff Looney; Jana Taylor

1. CALL TO ORDER; PRAYER AND PLEDGE

Mayor called meeting to order at 6:00pm.  A quorum was declared present.  Joe Kirgan gave invocation.  Kenneth Hughes led pledge to American Flag, Jerry Don Sanders led pledge to Texas Flag.

2. APPROVE MINUTES FROM THE NOVEMBER 12, 2013 MEETING

Joe Kirgan made motion to approve minutes as presented.  Jerry Don Sanders seconded.  All voted for.

3. APPROVE BILL REGISTER AS OF NOVEMBER 30, 2013 AND DECEMBER 31, 2013 AND OTHER RELATED REPORTS

Joe Kirgan made motion to approve bill register and other related reports as presented.  Randy Johnson seconded.  All voted for.

4. DEPARTMENT HEAD REPORTS

5. DISCUSSION AND POSSIBLE ACTION ON REQUEST FROM FAIRFIELD EMERGENCY SERVICE INC. TO APPROVE MONTHLY MEMBERSHIP TO BE ADDED TO CITY OF FAIRFIELD WATER UTILITY BILL

Billy Perez, EMS presented council with request to allow customers to add their yearly membership to water utility bill for $5.00 a month.  Joe Kirgan made motion to approve allowing EMS to notify customers that they can pay their yearly membership through their City of Fairfield Water Utility bill at a rate of $5.00 a month.  Jerry Don Sanders seconded.  All voted for.

6. PROCLAMATION FOR DOGAN SCHOOL FOR HISTORICAL MARKER

Mayor asked that council approve allowing him to sign a Resolution on January 24, 2014 for a historical marker for Dogan School.  Jerry Don Sanders made motion.  Linda Fryer seconded.  All voted for.

7. DISCUSSION AND POSSIBLE ACTION REGARDING REQUEST FROM SHARON LOPES, ANIMAL CONTROL OFFICER

Sharon Lopes presented council with her concerns and request.  After much discussion Mayor declared an emergency regarding skunks and called a meeting for Thursday, January 16, 2014 with Jess Adkins; Sharon Lopes; Jeff Looney; Clyde Woods; Kenny Bulger and any council members that would like to come.

8. DISCUSSION AND POSSIBLE ACTON ON PURCHASING A SIDEBOOM MOWER AND SHREDER FOR THE PUBLIC WORKS DEPARTMENT

Ben Davis came before council to present his proposal for a side boom mower and shredder.  After much discussion Randy Johnson asked that Mayor consider having a workshop/retreat to discuss further and allow Randy to get some prices together to compare.  Randy Johnson made motion to table to have a workshop.  Linda Fryer seconded.  All voted for.

9. DISCUSSION AND POSSIBLE ACTION ON APPROVING THE CITY OF FAIRFIELD MARKET DAY COORDINATOR AGREEMENT

Liz Thornton came before council to request approving an agreement to contract a Market Day Coordinator.  After much discussion council would like to have a workshop to look at the revenue vs. expenditures for Market Days before entering into agreement.  Kenneth Hughes made motion to table until a workshop/retreat could be held.  Randy Johnson seconded.  All voted for.

At this time Mayor scheduled a retreat for January 27, 2014 at 6:30pm.

10. DISCUSSION AND POSSIBLE ACTION ON DRAINAGE ORDINANCE AND SCHEDULE FOR CLEANOUT OF DRAINAGE DITCHES

No action

At 7:32pm Mayor announced that Council would now convene into Executive Session

11. EXECUTIVE SESSION 

PERSONNEL MATTERS – SECTION 551.074

• ACCEPT THE INTENTION TO RETIRE FROM WILLIAM F. ROGILLIO, ASSISTANT POLICE CHIEF

• ACCEPT THE RESIGNATION FROM PEYTON CALAME AND DAVID CARTER

CONSULTATION WITH ATTORNEY – SECTION 551.071

ECONOMIC DEVELOPMENT – SECTION 551.087

At 8:10pm Mayor announced that Council was back in Open Session

OPEN SESSION – DISCUSSION AND POSSIBLE ACTION FROM EXECUTIVE SESSION PERSONNEL MATTERS – SECTION 551.074

• ACCEPT THE INTENTION TO RETIRE FROM WILLIAM F. ROGILLIO, ASSISTANT POLICE CHIEF

Mayor acknowledged that council has received resignation letter and also acknowledges request to retire.  No further action

• ACCEPT THE RESIGNATION FROM PEYTON CALAME AND DAVID CARTER

Randy Johnson made motion to accept resignation letter from Peyton Calame effective December 13, 2013.  Kenneth Hughes seconded.  All voted for.

Kenneth Hughes made motion to accept resignation letter from David Carter effective December 30, 2013.  Randy Johnson seconded.  All voted for.

12. DISCUSSION AND POSSIBLE ACTION ON HOTEL/MOTEL FUNDING REQUEST FROM JASON & DACIE SMITH, EQUESTRIAN EVENT HELD AT TWIN LAKES COVERED ARENA

Jason Smith came before council requesting $51,233.00 for “Barrel Bash” held March 21-22 and March 28-29, 2014.  After much discussion Joe Kirgan made motion to appropriate from Hotel/Motel fund $50,000.00 to Twin Lakes Arena.  Liz Thornton and Jeff Looney will coordinate with them on funding.  Invoices will need to be presented before funding. Kenneth Hughes seconded.  All voted for.

13. ADJOURN

Randy Johnson made motion to adjourn.  Joe Kirgan seconded.  All voted for.

Mayor, Roy W. Hill

ATTEST:

jana L. Taylor, City Secretary

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