meeting notes Listing

STATE OF TEXAS

CITY OF FAIRFIELD

Minutes of Regular Scheduled Meeting

Date: August 13, 2013

Council Members Present: Kenneth Hughes; Jerry Don Sanders; Mayor Roy W. Hill; Randy Johnson; Joe Kirgan

Council Members Absent: Linda York Fryer

Staff Present: Jeff Looney; Jana Taylor

1. CALL TO ORDER; PRAYER AND PLEDGE

Mayor called meeting to order.  A quorum was declared present.  Joe Kirgan gave invocation.  Kenneth Hughes led pledge to American Flag.  Jerry Don Sanders led pledge to Texas Flag.

Mayor presented Donna Tyus with clock/plaque for her dedicated service as council person from May 2010 to May 2013.  Mayor - “Thank you for your service”.

2. APPROVE MINUTES FROM THE JULY 9, 2013 AND THE JULY 25, 2013 MEETINGS

Joe Kirgan made motion to approve minutes with correction to #12 (approve request not permission).  Jerry Don Sanders seconded.  All voted for.

3. APPROVE BILL REGISTER AS OF JULY 31, 2013 AND OTHER RELATED REPORTS

Joe Kirgan made motion to approve bill register and other related reports as presented.  Kenneth Hughes seconded.  All voted for.

4. MAYOR/DEPARTMENT HEAD REPORTS

Mayor reported that paving on Reunion Street had begun.  Completion before school starts.

      At 6:00pm Mayor announced that council will convene into Executive Session

5. EXECUTIVE SESSION

ECONOMIC DEVELOPMENT – SECTION 551.086

Mayor announced that council was back in Open Session

6. OPEN SESSION – DISCUSSION AND POSSIBLE ACTION FROM EXECUTIVE SESSION

No action

TABLED ITEM

7. DISCUSSSION AND POSSIBLE ACTION ON REQUEST FOR FUNDING FROM HOTEL/MOTEL FOR THE NATIONAL SPORTING CLAY ASSOCIATION SOUTH CENTRAL REGIONAL CHAMPIONSHIP TOURNAMENT

Mayor announced that H/M funding could be used to promote Fairfield.  Advertising/Promotion – council can legally do

Council needs to work out details – such as a liaison; guidelines and coordination with advertising

With this said – Justin do you want us to pursue working with you? Yes

Randy Johnson made motion to table until September meeting.  Jerry Don Sanders seconded.  All voted for.

NEW ITEMS

8. DISCUSSION TO SET A TAX RATE FOR THE CITY OF FAIRFIELD AND DETERMINE DATES FOR HEARINGS AND TAX RATE ADOPTION

Jeff Looney presented council with proposed tax rate and requested council approval for dates for hearings.  Dates requested are August 29 and September 3, 2013 at 6:00pm.  Kenneth Hughes made motion to approve dates for hearings.  Jerry Don Sanders seconded.  All voted for.

9. DISCUSSION AND POSSIBLE ACTION TO APPROVE AN AGREEMENT FOR ASSESSMENT AND COLLECTION OF TAXES BETWEEN THE COUNTY OF FREESTONE AND THE CITY OF FAIRFIELD

Jerry Don Sanders made motion to approve agreement for assessment and collection of taxes.  Joe Kirgan seconded.  All voted for.

10. DISCUSSION TO SET DATES FOR BUDGET MEETINGS

Mayor will have schedule to council by August 14, 2013.

11. DISCUSSION AND POSSIBLE ACTION TO APPROVE PROPERTIES TO BE POSTED FOR HEARINGS

Kenneth Hughes made motion to approve properties for posting for hearings.  Randy Johnson seconded.  All voted for.

12. ADJOURN

Joe Kirgan made motion to adjourn.  Randy Johnson seconded.  All voted for.

Mayor, Roy W. Hill

ATTEST:

Jana L. Taylor, City Secretary

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